SDS@hd/Registration - Revision history

H Schumacher: added "do both steps"

2026-10-20T15:00:57Z

added "do both steps"

← Older revision		Revision as of 17:00, 20 October 2026
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	==== a) Get invited to existing SV ====		==== a) Get invited to existing SV ====

	To join an existing SV as a coworker, ask the PI or a PM to~~...~~:		To join an existing SV as a coworker, ask the PI or a PM to execute <ins>'''both'''</ins> of the following two steps:
	# ~~...add~~ you to the project:		# Add you to the project:
	#* They can add you directly if you've already logged in to [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] once. You get notified via email.		#* They can add you directly if you've already logged in to [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] once. You get notified via email.
	#* They can invite you by sending an email invite. You have to accept the invite to be a project member first, before you can be added to the SV.		#* They can invite you by sending an email invite. You have to accept the invite to be a project member first, before you can be added to the SV.
	# ~~...add~~ you to the SV.		# Add you to the SV.
	#*: You can see that you were added by going to the page of the bwServices-Project on [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] and then checking the list of allocations that you are a member of. You get notified via email as well.		#* You can see that you were added by going to the page of the bwServices-Project on [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] and then checking the list of allocations that you are a member of. You get notified via email as well.
		⚫	#*<u>Hint:</u> Instructions for the PI/PM can be found under [[SDS@hd/SV_Management#Adding_users \| Adding Users]]

⚫	<u>Hint:</u> Instructions for the PI/PM can be found under [[SDS@hd/SV_Management#Adding_users \| Adding Users]]

	→ As soon as you're a member of an SV, you can [[#Step_B:_Registration_for_SDS@hd_Service \| go on with Step B]] if you are using SDS@hd for the first time.		→ As soon as you're a member of an SV, you can [[#Step_B:_Registration_for_SDS@hd_Service \| go on with Step B]] if you are using SDS@hd for the first time.

H Schumacher: removed entitlement hint

2026-10-07T09:28:48Z

removed entitlement hint

← Older revision		Revision as of 11:28, 7 October 2026
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	*: Yes, there is a Test-SV for this purpose. You can write to the support to get invited. Please keep in mind that data gets regularly deleted and users may be removed after some time.		*: Yes, there is a Test-SV for this purpose. You can write to the support to get invited. Please keep in mind that data gets regularly deleted and users may be removed after some time.
	* I can login with different institutions/IDs (edugain, ORCID, university ID, university clinics ID,...). Which one shall I choose?		* I can login with different institutions/IDs (edugain, ORCID, university ID, university clinics ID,...). Which one shall I choose?
	*: If you want to be able to start your own SVs, ~~use~~ the ID ~~were~~ ~~you~~ ~~can~~ ~~get~~ ~~the~~ ~~entitlement~~ ~~most~~ ~~conveniently~~. Otherwise it doesn't matter. But ORCID is the most unspecific option and therefore should only be chosen if the other options don't work.		*: If you want to be able to start your own SVs, you must login with the account at an institution that is part of the bwIDM network. Otherwise it doesn't matter. But ORCID is the most unspecific option and therefore should only be chosen if the other options don't work.
	* I own a SV with my ID at institution A. Can I connect my account from institution B to it?		* I own a SV with my ID at institution A. Can I connect my account from institution B to it?
	*: You can't connect different accounts. But you can join the SV with both accounts if necessary.		*: You can't connect different accounts. But you can join the SV with both accounts if necessary.

H Schumacher: improved troubleshooting section

2026-10-05T14:31:19Z

improved troubleshooting section

← Older revision		Revision as of 16:31, 5 October 2026
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	== FAQ ==		== FAQ ==

⚫	* I should be able to create a project but I can't despite being an employee at an institution that is a [https://www.bwidm.de/hochschulen.php bwIDM member].
⚫	*: If you don't see the button for creating a new project, please go to your user profile by clicking on your user-id in the upper right corner. In your profile you should see a green checkmark for your PI-status. If there is a red cross instead, please contact your local it-service desk as described [[SDS@hd/Registration/Institutional_Membership \| here]].
	* Is there a Test-SV to do technical tests?		* Is there a Test-SV to do technical tests?
	*: Yes, there is a Test-SV for this purpose. You can write to the support to get invited. Please keep in mind that data gets regularly deleted and users may be removed after some time.		*: Yes, there is a Test-SV for this purpose. You can write to the support to get invited. Please keep in mind that data gets regularly deleted and users may be removed after some time.
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	** Error message: You have no access to a Speichervorhaben of the Service SDS@hd. Please register a new Speichervorhaben or collaborate with an existing Project on https://management.bwservices.uni-heidelberg.de/		** Error message: You have no access to a Speichervorhaben of the Service SDS@hd. Please register a new Speichervorhaben or collaborate with an existing Project on https://management.bwservices.uni-heidelberg.de/
	** Solution: Check the following points:		** Solution: Check the following points:
	*** Are you a member of a bwServices-Project?		**# Are you a member of a bwServices-Project?
	*** Does this project have an SDS@hd allocation?		**# Does this project have an SDS@hd allocation?
	*** Are you a member of this allocation/SV?		**# Are you a member of this allocation/SV? Please make sure that you finished the second step under [[#a)_Get_invited_to_existing_SV \| Get invited to existing SV]] (if you're not the PI).
	*** Is the bwServices-Project still active? The project mustn't be in the review process.		**# Is the bwServices-Project still active? The project mustn't be in the review process.
	*** Is the allocation still active? The allocation mustn't be expired.		**# Is the allocation still active? The allocation mustn't be expired.
		⚫	* '''Issue:''' I should be able to create a project but I can't despite being an employee at an institution that is a [https://www.bwidm.de/hochschulen.php bwIDM member].
		⚫	** If you don't see the button for creating a new project, please go to your user profile by clicking on your user-id in the upper right corner. In your profile you should see a green checkmark for your PI-status. If there is a red cross instead, please contact your local it-service desk as described [[SDS@hd/Registration/Institutional_Membership \| here]].

H Schumacher: Added FAQ for missing PI-Status

2026-10-05T11:42:12Z

Added FAQ for missing PI-Status

← Older revision		Revision as of 13:42, 5 October 2026
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	== FAQ ==		== FAQ ==
			* I should be able to create a project but I can't despite being an employee at an institution that is a [https://www.bwidm.de/hochschulen.php bwIDM member].
			*: If you don't see the button for creating a new project, please go to your user profile by clicking on your user-id in the upper right corner. In your profile you should see a green checkmark for your PI-status. If there is a red cross instead, please contact your local it-service desk as described [[SDS@hd/Registration/Institutional_Membership \| here]].
	* Is there a Test-SV to do technical tests?		* Is there a Test-SV to do technical tests?
	*: Yes, there is a Test-SV for this purpose. You can write to the support to get invited. Please keep in mind that data gets regularly deleted and users may be removed after some time.		*: Yes, there is a Test-SV for this purpose. You can write to the support to get invited. Please keep in mind that data gets regularly deleted and users may be removed after some time.

H Schumacher: added link to instructions for PI/PM

2026-09-28T14:14:05Z

added link to instructions for PI/PM

← Older revision		Revision as of 16:14, 28 September 2026
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	# ...add you to the SV.		# ...add you to the SV.
	#*: You can see that you were added by going to the page of the bwServices-Project on [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] and then checking the list of allocations that you are a member of. You get notified via email as well.		#*: You can see that you were added by going to the page of the bwServices-Project on [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] and then checking the list of allocations that you are a member of. You get notified via email as well.

			<u>Hint:</u> Instructions for the PI/PM can be found under [[SDS@hd/SV_Management#Adding_users \| Adding Users]]

	→ As soon as you're a member of an SV, you can [[#Step_B:_Registration_for_SDS@hd_Service \| go on with Step B]] if you are using SDS@hd for the first time.		→ As soon as you're a member of an SV, you can [[#Step_B:_Registration_for_SDS@hd_Service \| go on with Step B]] if you are using SDS@hd for the first time.

H Schumacher: improved explanation

2026-09-04T11:01:51Z

improved explanation

← Older revision		Revision as of 13:01, 4 September 2026
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	==== a) Get invited to existing SV ====		==== a) Get invited to existing SV ====

	To join an existing SV as a coworker, ask the PI or a PM to ~~add you to the project and afterwards to the SV~~.		To join an existing SV as a coworker, ask the PI or a PM to...:
			# ...add you to the project:
	* They can add you directly if you've already logged in to [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] once.		#* They can add you directly if you've already logged in to [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] once. You get notified via email.
	* They can invite you by sending an email invite. You have to accept the invite to be a project member first, before you can be added to the SV.		#* They can invite you by sending an email invite. You have to accept the invite to be a project member first, before you can be added to the SV.
	Whenever a manager adds you to a project or SV, you get an information via email.
			# ...add you to the SV.
			#*: You can see that you were added by going to the page of the bwServices-Project on [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] and then checking the list of allocations that you are a member of. You get notified via email as well.

	→ As soon as you're a member of an SV, you can [[#Step_B:_Registration_for_SDS@hd_Service \| go on with Step B]] if you are using SDS@hd for the first time.		→ As soon as you're a member of an SV, you can [[#Step_B:_Registration_for_SDS@hd_Service \| go on with Step B]] if you are using SDS@hd for the first time.
			If not, it's a good idea to trigger an update of your user data by logging in to bwServices once.

	==== b) Apply for new SV ====		==== b) Apply for new SV ====

H Schumacher: Added troubleshooting section

2026-09-03T14:36:57Z

Added troubleshooting section

← Older revision		Revision as of 16:36, 3 September 2026
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	*: We might need to enable the IP range first.		*: We might need to enable the IP range first.
	*: After we've added the ip addresses, you might need to wait for an hour before it works.		*: After we've added the ip addresses, you might need to wait for an hour before it works.

			== Troubleshooting ==

			* '''Issue:''' The registration on bwServices is not possible
			** Error message: You have no access to a Speichervorhaben of the Service SDS@hd. Please register a new Speichervorhaben or collaborate with an existing Project on https://management.bwservices.uni-heidelberg.de/
			** Solution: Check the following points:
			*** Are you a member of a bwServices-Project?
			*** Does this project have an SDS@hd allocation?
			*** Are you a member of this allocation/SV?
			*** Is the bwServices-Project still active? The project mustn't be in the review process.
			*** Is the allocation still active? The allocation mustn't be expired.

H Schumacher: fixed links, added address / billing info

2026-09-02T10:39:04Z

fixed links, added address / billing info

H Schumacher: update to bwServices-Management

2026-09-01T15:14:21Z

update to bwServices-Management

Show changes

H Schumacher: changed link from responsible to manager section

2026-06-09T09:02:54Z

changed link from responsible to manager section

← Older revision		Revision as of 11:02, 9 June 2026
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	If you register your own SV, you will be:		If you register your own SV, you will be:
	* ...~~responsibe~~ for providing new members with the necessary information to join the SV		* ...responsible for providing new members with the necessary information to join the SV. SV managers can do the same.
	*: → see [[SDS@hd/SV_Management#~~SV_Responsible_(SVV)~~ \| SV ~~Responsible (SVV)~~]]		*: → see [[SDS@hd/SV_Management#SV_Manager \| SV Manager]]
	* ...held accountable for the co-workers in the SV		* ...held accountable for the co-workers in the SV
	* ...asked to provide information for the two reports required by the DFG for their funding of SDS@hd		* ...asked to provide information for the two reports required by the DFG for their funding of SDS@hd

← Older revision		Revision as of 12:39, 2 September 2026
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	* '''Step A:''' Membership in Storage Project (Speichervorhaben/'''SV''', same as SDS@hd allocation). There are two options:		* '''Step A:''' Membership in Storage Project (Speichervorhaben/'''SV''', same as SDS@hd allocation). There are two options:
	*: '''a)''' →[[~~SDS@hd/Registration_New~~#a)_Get_invited_to_existing_SV \| Get invited to existing SV]]		*: '''a)''' →[[#a)_Get_invited_to_existing_SV \| Get invited to existing SV]]
	*: '''b)''' →[[~~SDS@hd/Registration_New~~#b)_Apply_for_new_SV \| Apply for new SV]]		*: '''b)''' →[[#b)_Apply_for_new_SV \| Apply for new SV]]
	* '''Step B:''' →[[~~SDS@hd/Registration_New~~#Step_B:_Registration_for_SDS@hd_Service \|Registration for SDS@hd Service]]		* '''Step B:''' →[[#Step_B:_Registration_for_SDS@hd_Service \|Registration for SDS@hd Service]]

	After finishing the registration, the <span id="sds_registration_nextSteps">'''next steps'''</span> are:		After finishing the registration, the <span id="sds_registration_nextSteps">'''next steps'''</span> are:
	* Check which management options there are for your respective role in the SV → [[SDS@hd/~~SV_Management_New~~ \|SV Management]]		* Check which management options there are for your respective role in the SV → [[SDS@hd/SV_Management \|SV Management]]
	* See how to access and use your storage space → [[SDS@hd/Access \| Access]]		* See how to access and use your storage space → [[SDS@hd/Access \| Access]]

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	Whenever a manager adds you to a project or SV, you get an information via email.		Whenever a manager adds you to a project or SV, you get an information via email.

	→ As soon as you're a member of an SV, you can [[~~SDS@hd/Registration_New~~#Step_B:_Registration_for_SDS@hd_Service \| go on with Step B]] if you are using SDS@hd for the first time.		→ As soon as you're a member of an SV, you can [[#Step_B:_Registration_for_SDS@hd_Service \| go on with Step B]] if you are using SDS@hd for the first time.

	==== b) Apply for new SV ====		==== b) Apply for new SV ====
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	# '''Create a Project''' at [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] (alternatively use an already existing project):		# '''Create a Project''' at [https://management.bwservices.uni-heidelberg.de/ bwServices-Management] (alternatively use an already existing project):
	## Go to the bwServices-Management Tool. At the start page click the title "Projects" and then "Add a project".		## Go to the bwServices-Management Tool. At the start page click the title "Projects" and then "Add a project".
	## Fill in and submit the form.		## Fill in and submit the form:
	##* Keep in mind that this Project can stand for a scientific research project but alternatively, it can for example represent all acitivities of a research group as well. The title and description can be changed later.		##* Keep in mind that this bwServices-Project can stand for a scientific research project but alternatively, it can for example represent all acitivities of a research group as well. The title and description can be changed later.
	##* The information to fill in is as follows: <syntaxhighlight>		##* The information to fill in is as follows: <syntaxhighlight>
	Please provide a detailed description of your work and select your field of science. In case that this Project corresponds to one dedicated scientific project, please describe your scientific project and indicate the expected project duration. Please mention additional infrastructure that is used by the project (cluster, cloud, storage, archiving services). Thank you!		Please provide a detailed description of your work and select your field of science. In case that this Project corresponds to one dedicated scientific project, please describe your scientific project and indicate the expected project duration. Please mention additional infrastructure that is used by the project (cluster, cloud, storage, archiving services). Thank you!
	</syntaxhighlight>		</syntaxhighlight>
			##* The provided address should be the one where a potential bill can be sent to. In cases where different SVs in the project would have different billing addresses, the address field in the SV application can be filled in additionally.
	#: → Your project is directly active.		#: → Your project is directly active.
	# '''Apply for SV'''. This is the same as adding allocations to a project:		# '''Apply for SV'''. This is the same as adding allocations to a project:
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	## The allocation application gets reviewed and approved. In the approval state no new users can be added. As soon as the storage space was set up, an email informs about the activation of the allocation.		## The allocation application gets reviewed and approved. In the approval state no new users can be added. As soon as the storage space was set up, an email informs about the activation of the allocation.

	→ [[~~SDS@hd/Registration_New~~#Step_B:_Registration_for_SDS@hd_Service \| Go on with Step B]] if you are using SDS@hd for the first time.		→ [[#Step_B:_Registration_for_SDS@hd_Service \| Go on with Step B]] if you are using SDS@hd for the first time.

	If you're a PI in a project with SDS@hd allocations, you will be:		If you're a PI in a project with SDS@hd allocations, you will be: